Traineeship Mobility (Outgoing)

Students can apply in order to have vocational training and/or get working experience in a company/institution which is located in an EU member country.

Who Can Apply?

• Vocational School students
• Undergraduate, Master and PhD students
• Each student can participate in Erasmus Work Placement and Erasmus Student Exchange program for max. 12 months (in total Erasmus Programs) during his/her high-education period with the new regulations of Erasmus+.

Host Institution Selection

The following institutions can be suitable for students of Erasmus Work Placement:

• Enterprises, Business Firms
• Training and Education Centres
• Research Centres
• Other Institutions

Also, the institutions need to have at least one of the codes; PIC (Personal Identification Code) or Erasmus Code.

However; diplomatic agencies and the institutions that hold EU programs cannot be selected as the host institutions within Erasmus Work Placement.

Acceptance Letter:

Without an acceptance letter, applications will not be valid.

The proper acceptance letter should include;

• Why are you going?

This means there should be Placement, Internship or Traineeship words and the department that you will work.

• Where are you going?

To X University, Y Laboratory in W City/Country. (Example)

• How long will it be?

From June 15 – September 15, 2015. (Example)

• Who will you work with?

Prof. Dr. Y.

• The date, stamp and signature of the institution or the people who you will work with.

All of these should be written in a formal paper of the institution.

HOW TO APPLY?

Erasmus traineenship applications for the 2023/2024 academic year will close on 12 March. Late applications will not be considered. Students who cannot find an acceptance letter until this date can make their applications without an acceptance letter. Students who have made their applications will have the right to find and upload an acceptance letter until 12 May.

All of these should be written in a formal paper of the institution.

After the deadline, your application will be considered by Erasmus Office in your subject area, who will allocate the places available in your subject area.

The call for applications for the Erasmus Placement Programme is issued during the academic year and is open to students enrolled in Associate, First, Second, Third Cycle Degree Programmes.

The call includes information on the procedures for selection, participation and awarding of the Erasmus Placement grant.

For a correct performance of the Erasmus Placement mobility period, a few basic steps need to be followed, as indicated in the sections below.

All of the forms required are available in the Documents part of this web page.

Once you have been allocated an Erasmus grant, you must then follow your host institution’s instructions and processes for admission.

Be aware that you must meet their deadlines (which vary from institution to institution). Late applications may not be accepted.

APPLICATION & SELECTION

Erasmus placement activity can be conducted in institutions contacted by the home University, or in institutions-companies contacted by the student.

Students who wish to make a placement should first apply to these institutions and get an acceptance letter. With the invitation letter sent by the institution, students apply to Erasmus Office.

The selection criteria is determined by the National Agency, which is 50% GPA, 50% foreign language knowledge.

All candidate students should take the foreign language exam prepared by Üsküdar University Foreign Languages Vocational School.

Once the total score is calculated, Erasmus Office announces required minimum score. The students with the minimum score will have the right to benefit from Erasmus Student Placement on grant.

In case, the student fulfils the criteria, yet still is not selected for grant allocation, students have the right to be an Erasmus Intern, though not on grant.

Without an institution to spend the placement period, students cannot join this mobility Action.

ABOUT FOREIGN LANGUAGE EXAMS

The School of Foreign Languages organize a proficiency exam in English for the students matching the criteria of academic success.

Applicant students enter the examinations of the language which would be the language of the education during the exchange programme. Students will take the exam Foreign Language School in any case. For the other languages (Greek, Polish, Danish etc.), a certificate of proficiency taken from the institution where the language was learned, must be submitted.

In the evaluations; for Placement Mobility %50 of Academic Success and %50 of Foreign Language Knowledge are taken into consideration.

VISA PROCEDURES

Students are obliged to obtain a visa for the country they are going for placement.

Erasmus Office is not responsible for students who are failed to do so. It is among students’ responsibilities to have a valid passport before applying to visa. Each country has different application procedures and requires different documents. Ask the Consulate/Embassy for the list of required documents for Erasmus placement. Visa procedures may take very long; students are advised to start their application procedure at least six to eight weeks prior to the staring date of their placement period.

The Erasmus Office will provide the student with document needed for the visa application; a letter to the consulate which states that the student is taking part in the Erasmus Placement Program and that the student will receive mobility grants allocated by the National Agency. The student is required to pick up this document from Erasmus Office.

BEFORE LEAVING USKUDAR UNIVERSITY

Training Agreement (Erasmus Placement work plan)

Before leaving, the student must agree on the activities to be carried out at the host organization and on the internship period, by completing the Training Agreement in English.

The intern must then define any details of the Training Agreement by e-mail directly with the tutor of the host organization; students will then have to e-mail a copy of the Training Agreement to Erasmus Office, for a quick check of form and contents.

Please note that the internship will last minimum two months and must finish by the end of September.

The Grant Agreement

Before leaving Üsküdar University, the student must sign a grant agreement, which is completed by Erasmus Office. This document must indicate how the contribution of the European Community (Erasmus Placement grant) is to be paid, the destination and the length of stay in months (based on the provisions of the Training Agreement). Refusing or neglecting to sign the contract shall nullify the Erasmus Placement grant.

Bank Details Form

Interns are required to fill in the bank details forms and present it before the start of the placement, so as to receive the Erasmus Placement grant. The grant contribution will be paid in two instalments: 80% 45 days after the grant agreement has signed; the remaining 20% within 45 days of the end of the internship, provided that all documents have been duly delivered. The contribution will be paid by bank transfer.